EHB - School Records Retention Policy

Proper retention of school records is essential to smooth operation of the schools; to protect the legal interests of the schools, students and employees; and to comply with federal and state laws and rules concerning record retention. It is also important for purposes of efficiency and management of physical and digital storage resources that unneeded records be disposed of in a timely manner.

The Board will comply with all applicable laws and rules concerning the retention, storage and disposal of specific records, and acknowledges its duty to preserve records subject to state or federal audit, or when litigation is threatened or pending. 

The Superintendent is responsible for implementing this policy and any procedures needed to comply with the applicable laws and rules. The Superintendent may delegate specific responsibilities to other school employees as deemed appropriate.

Employees shall be informed of any record-keeping requirements applicable to their positions and are expected to comply with them.

 

Legal Reference:

5 M.R.S.A. § 91 et seq.
Maine State Archives Local Government Record Retention Schedules
Maine Department of Education Rule Chapter 125

 

Cross Reference:

JRA – Student Education Records and Information
GCSA – Employee Computer and Internet Use
GCSA-R - Employee Computer and Internet Use Rules

 

Adopted: May 18, 2009

Revised:  January 7, 2019