School-Affiliated Fundraising Organizations

Falmouth Public Schools recognizes the role of School-Affiliated Fundraising Organizations (SAFO) in assisting the schools in enriching curricular, co-curricular, and extra-curricular activities and providing resources to support the needs of the schools. This webpage is intended to support a strong positive relationship between the department and school-affiliated fundraising organizations.

A school-affiliated fundraising organization is a group, generally composed of parents/caregivers, that fundraises for school programs. Examples of school-affiliated fundraising organizations include, but are not limited to Athletic Boosters and School-based Parent/Caregiver Groups.

The dropdown menus below provide specific information about how to become a school-affiliated fundraising organization, as well as expectations for school-affiliated fundraising organizations to ensure the school department is meeting its obligations under policy and law.

Currently Recognized School-Affiliated Fundraising Groups

Boosters
Falmouth Field Hockey
Falmouth Football Boosters
Ski Boosters (Nordic & Alpine)
Falmouth Soccer Boosters
Falmouth Volleyball Boosters
Falmouth Cross Country / Track & Field Boosters
Falmouth Basketball Boosters
Friends of Falmouth Hockey
Falmouth Swim Boosters
Falmouth Baseball Boosters
Falmouth Lacrosse Boosters
Falmouth High School Theatre Boosters

School-Affiliated Fundraising Groups
Falmouth Education Foundation (FEF)
Falmouth Elementary School PTO
Falmouth Middle School PTO
Falmouth High School PTO
Project Graduation

How to Become a Recognized School-Affiliated Fundraising Organization

In order to receive recognition status, new school-affiliated fundraising organizations must submit a written application to the Board through the Superintendent. The application review process may take up to 120 days. The written application must include specifics about the group, including its name, purpose, and goals; the intended uses of funds generated; the names and contact information of its officers; and its bylaws. Additionally, the group must meet the following criteria:

A. The group must be operated by adults and not students.

B. The group must be organized to support both boys and girls teams if both exist for a particular program.

C. School-affiliated fundraising organization gifts should enhance activities for both boys and girls. The Board will consider gender equity and budget implications before accepting school-affiliated fundraising organization group donations.

D. The group must maintain bank and financial records separate from the school and hold 501(c)(3) status.

E. The group may not use the Falmouth School Department’s sales tax exemption for its own purchases or sales.

F. The group must adhere to the Department’s policies and procedures.

G. School-affiliated fundraising organizations will include a disclaimer on all communication platforms and promotional materials that names the school-affiliated fundraising organization as an independent group, not produced or organized by Falmouth Public Schools, and draws attention to Falmouth School Policy KJA for additional information.

Annual Reporting Requirements

At least 30 days prior to the start of the school year or a sport/activity’s season, a recognized school-affiliated fundraising organization will submit updated contact information for its officers and any updated bylaws to the Superintendent or their designee.

Further, recognized school-affiliated fundraising organizations will submit to the Superintendent a financial statement of all expenditures for the prior fiscal year at least 30 days before the start of the next school or program season, or upon request. This financial reporting requirement ensures transparency and accountability.

Annual Reporting Form

Required

Section 1: Organization Information

Organization namerequired

How are you affiliated with Falmouth Public Schools?required

If other, please explain:

Section 2: Officer Contact Information

President: Namerequired

First Name

Last Name

President: Phone and Emailrequired

Email Address

Phone Number

Vice President: Name

First Name

Last Name

Vice President: Phone and Email

Email Address

Phone Number

Treasurer: Name

First Name

Last Name

Treasurer: Phone and Email

Email Address

Phone Number

Secretary: Name

First Name

Last Name

Secretary: Phone and Email

Email Address

Phone Number

Other officers (name, email and phone):

Section 3: Bylaws

Please upload a copy of your organization's bylaws.

If you have previously submitted bylaws and there have been no changes, you do not need to resubmit the bylaws.

Upload bylaws

Attach up to 1 file with a maximum size of 10MB

No file chosen

Section 4: Financial Reporting

Reporting period start daterequired

Must contain a date in M/D/YYYY format

Reporting period end daterequired

Must contain a date in M/D/YYYY format

Upload financial statementsrequired

Attach up to 5 files with a maximum size of 10MB

No file chosen

Section 5: Nonprofit Status

Please provide your Employer Identification Number as a documentation of your nonprofit status.

Employer Identification Number (EIN)

Section 6: Certification

By signing below, the undersigned officer certifies that the information submitted is accurate.

Namerequired

First Name

Last Name

Title/Role:required

Daterequired

Must contain a date in M/D/YYYY format

Communication Guidelines

School-affiliated fundraising organizations will include a disclaimer on all communication platforms and promotional materials that names the organization as an independent group, not produced or organized by Falmouth Public Schools, and draws attention to Falmouth School Policy KJA for additional information.

The Falmouth School Department will include the following disclaimer when distributing materials or promoting events organized by any school-affiliated fundraising organization:

Falmouth Public Schools values the support that School-Affiliated Fundraising Organizations provide to the schools and encourages caregiver and community involvement in enhancing our students educational experience. Please note that the below events, programs, and communications are managed and operated by the School-Affiliated Fundraising Organization, not Falmouth Public Schools. Please refer to policy KJA for further information on how School-Affiliated Fundraising Organizations are governed within our schools.

Policies and Procedures

The group must adhere to ALL of the school department's policies and procedures. The policies linked below may specifically impact the activities of a school-affiliated fundraising organization:

ACA - Equity and Inclusion
EFE - Sales of Foods in Competition with the School Nutrition Program
GBI - Staff Gifts & Solicitations
GBIA - Staff Participation in Political Activities
IJJ - Selection of Educational Materials
JICH - Student Substance Use and Possession
JJE - Fundraising Activities
KCD - Public Gifts/Donations to the Schools
KG - Use of Falmouth Town and School Facilities
KHB - Advertising in the Schools or on School Department Property
KHC - Distribution of Non-School Information
KJA - Relations with School-Affiliated Fundraising Organizations

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In This Section

School-Affiliated Fundraising Organizations

Currently Recognized School-Affiliated Fundraising Groups

How to Become a Recognized School-Affiliated Fundraising Organization

Annual Reporting Requirements

Annual Reporting Form

Section 1: Organization Information

Section 2: Officer Contact Information

Section 3: Bylaws

Section 4: Financial Reporting

Section 5: Nonprofit Status

Section 6: Certification

Communication Guidelines

Policies and Procedures